Work Location: NAWCAD Patuxent River, MD
Roles & Responsibilities: Full Time position
Candidate for this position provides principal secretarial support in an office, normally to one upper management individual and to the subordinate staff of that individual. Maintains close coordination and is highly responsive to day-to-day activities of the staff. Works independently while receiving little detailed supervision and guidance. Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Is fluent in Microsoft Office and Microsoft SharePoint. Maintains a professional office atmosphere and work place, meets and greets important and high ranking visitors and understand Navy protocol and customs. Coordinates and maintains meeting room calendars. Interacts routinely with the support staffs of more senior and equivalent managers.
Responds to routine telephone requests that have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff responses; may send form letters. Maintains staff’ members calendars, makes appointments, and arranges for meeting rooms. Maintains recurring internal reports, such as contractor time and leave reports, office equipment listings, correspondence controls, and training plans; printing maintenance, or other services. Established and maintains office files.
Specific Tasks include:
Manage AID Admin Office
Manage calendars, schedule conference rooms, maintain supplies
Support visitors and staff that requires assistance
Provide office support to Division Head, Chief Engineer, and Division staff as required
Create, modify and work on Defense Travel System (DTS) travel authorizations and vouchers travel authorizations and vouchers
Access data from various sources and organize into appropriate documents, charts, graphs, and spreadsheets for Division management
General office support (print, copy, scan, answer phones, order supplies, etc.)
This position may also be responsible for working with AID Management to track all training requirements for the Division.
Conditions will vary. Most work performed in enclosed buildings. Work will include sitting, standing, walking, lifting and reaching. Must be capable of lifting 50 lbs. unassisted.
High School Diploma or equivalent
3 or more 2 years’ experience performing the stated functions above or equivalent.
Following minimum skills & abilities with demonstrated experience:
Use of office equipment and computers
Knowledge and use of Microsoft Office (e.g. Word, and Excel) & Microsoft SharePoint
Must have knowledge of Defense Travel Systems (DTS)
Solid communication skills (writing and speaking)
Good organizational skills
Good interpersonal skills, works well with others, Customer Service Attitude
U S Citizenship required and be granted at minimum Secret DoD Security clearance prior to hire and maintain clearance throughout employment.
All candidates will be required to pass a consumer report and/or consumer investigation to include SSN, Driver Record and Criminal Background Investigation.
All responses will be handled with strict confidentiality. EOE M/F/V/D/SO
|Employment Sector||Private Company|
|Type of Position||Full-Time Permanent|
|Education Required||High School|
|Years of Experience Required||2|
- St. Mary's County
- Patuxent River
Member Since: Aug 22, 2016
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