Office Manager 
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Listing No. 87011 posted on 17 Nov (Expires on 17 Dec)

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The Office Manager will be responsible for managing and overseeing all aspects of financial and administrative operations. This position reports directly to the company CEO.


The Office Manager's responsibilities include accurate and timely preparation and analyses of all facets of the company's AP/AR operations, including financial statement preparation, cash management, budget preparation and analysis, accounts receivable, accounts payable, and all other fiscally related duties. The Office Manager's responsibilities will also include handling internal company daily operations such as creating and implementing processes and procedures, reviewing, and improving workflow, general office duties, project management, vendor management, and channel programs, and may perform other administrative duties as required.




  • Daily receptionist duties – Answer phone, respond to email, check mailbox
  • Responsible for all aspects of data entry and maintenance of the QuickBooks accounting software system (accounts payable, accounts receivable, billing, general ledger entries, bank reconciliation, credit card reconciliation, collections, and payroll)
  • Daily QuickBooks management, invoicing, statements, and reports
  • Responsible for delivering timely and accurate financial processing, month-end close, cash management reports, and balance sheet reconciliation
  • Responsible for cash management, including performing ACH payments, and maintaining lines of credit
  • Coordinate and direct the development and preparation of budgets, forecasts, and projections
  • Maintain files and comply with record retention requirements
  • Process payroll using a payroll service
  • Meet with various vendors consistently, maintain the benefit programs, and review costs and benefits.
  • Develop operational systems; implement, enforce, and evaluate policies and procedures.
  • Contribute operational information and recommendations to strategic plans and reviews.
  • Prepare and complete action plans; implement production, productivity, quality, and customer-service standards; resolve problems; complete audits; identify trends.
  • Forecast requirements; prepare budgets; schedule expenditures; analyze variances; initiate corrective actions.
  • Analyze inventory and ensure we utilize our resources effectively, purchase the right equipment, and maintain reliable inventory data.




  • Solid understanding of accounting principles and bookkeeping functions
  • Strong knowledge of QuickBooks
  • Proven leadership, management, and organizational skills
  • Strong analytical and reasoning abilities & critical thinking
  • Possess well-developed interpersonal and communication, verbal, and written skills
  • Must be result and profit-oriented with the ability to balance other business considerations and perform multifaceted projects
  • Must be highly motivated and can function independently and multi-task
  • Must be detail-oriented and deadline-oriented when completing financial, business, and project management tasks.
  • Expert computer skills – proficient in Microsoft Word, Microsoft Excel, and Outlook with an emphasis on using a merge program that transfers data to the appropriate forms.
  • Listing No.
  • 87011
  • Company Name
  • Balancelogic
Employment Sector Private Company
Job Field Accounting
Type of Position Full-Time Permanent
Education Required High School
Years of Experience Required 2
Wage/Salary $55k-$65k
Start Date Monday, November 21, 2022
  • County
  • Charles County
  • City
  • White Plains
Advertiser: BalanceLogic
Member Since: May 8, 2015
  Waldorf, Maryland
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