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Company Overview:
Magee Technologies (MTech) is a leading provider of comprehensive aerostructure design, analysis, and solutions. Headquartered in Southern Maryland, the company leverages decades of experience and cutting-edge technologies to deliver innovative engineering services to a global client base. MTech's team of highly skilled professionals specializes in areas ranging from structural design and stress analysis to tooling and manufacturing support. With a relentless focus on quality, Magee Technologies has established itself as a trusted partner for aerospace companies seeking to enhance their capabilities and drive innovation.
Impact Summary: The Office Administrator is essential to maintaining smooth office operations by overseeing a wide range of administrative functions, including managing travel expenses, vendor agreements, and corporate event coordination. This role ensures that the office environment is well-organized, supplies and promotional materials are maintained, and that company processes run efficiently. Additionally, the Office Administrator will play a key part in supporting purchasing and procurement efforts to ensure alignment with company policies.
Responsibilities:
• Administer travel expense reports, ensuring compliance with company policies and timely reimbursements.
• Manage and maintain company and vendor agreements, ensuring accuracy and proper documentation.
• Assist in the drafting and processing of purchasing orders for office and project-related needs.
• Coordinate and assist with planning corporate events, meetings, luncheons, and team-building activities.
• Order and maintain inventory of office supplies, ensuring timely restocking.
• Order and manage promotional and advertising materials, coordinating with marketing and external vendors as needed.
• Support the office team with administrative tasks, including filing, correspondence, and document management.
• Serve as the primary point of contact for office equipment maintenance and vendor relations.
• Provide data entry for Accounts Payable.
• Ensure the office complies with safety and organizational standards, addressing any facility issues that arise.
• Providing access control to the administrative offices, receiving guests/visitors, deliveries.
Competencies:
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Effective communication skills for coordinating with vendors, employees, and external partners.
• Proficiency in office management software (e.g., Microsoft Office Suite).
• Attention to detail, especially in managing facility contracts and travel expense reports.
• Ability to coordinate and execute corporate events with professionalism.
• Excellent time-management skills and the ability to prioritize tasks.
• Strong problem-solving skills for handling office-related challenges and issues.
Qualifications:
• High School Diploma required.
• 2-4 years of experience in office administration or a similar role.
• Experience in managing vendor relationships and travel expense processes.
• Proficiency in office software and tools (e.g., Microsoft Excel, Word).
• Knowledge of Joint Travel Regulations preferred.
• Deltek/Costpoint experience is a plus.
• Strong organizational and multitasking abilities.
• U.S. citizenship and the ability to obtain a security clearance if necessary.
| Employment Sector | Private Company |
| Job Field | Administrative |
| Type of Position | Full-Time Permanent |
| Education Required | Not Specified |
| Years of Experience Required | more |
| Start Date | Friday, November 1, 2024 |
- County
- St. Mary's County
- City
- California
Advertiser: lauraegnaczyk
Member Since: Sep 14, 2018
301-329-5722
Leonardtown, Maryland
Visit My Web Site
Member Since: Sep 14, 2018
301-329-5722
Leonardtown, Maryland
Visit My Web Site
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